A. Steps for Identification of Project

1.Identification of Project by concerned Department (as per requirement)

2. Preparation of proposal by concerned Department indicating:

a) brief particulars of the project

b) legal tenability

c) initial source of payment of consultant

d) financial viability of the project

e) likely benefit compared to public sector approach

f) expected improvement in services

g) Govt. concessions/Grants/Sweeteners (if any)

3. Placing the proposal by the concerned Department in consultation with PS Infrastructure) before Bid Evaluation Committee (BEC) under the chairmanship of IIDC

4. Acceptance/rejection by BEC

5. Preparation of Draft Cabinet Note by the concerned Department [after interdepartmental

consultation by nodal officer of the department & PS (Infra)) for in-principle approval of the project, engagement of consultant and nomination of nodal agency]

6. Sending Draft Cabinet Note to IDD for finalization and taking approval of Cabinet

7. Approval of Cabinet

B. Steps for Selection of Consultants

8. Preparation of draft Terms Of Reference (TOR) [indicating objectives, Tasks, Time schedule etc.] by the concerned Department. 

9. Approval of draft TOR from Board of Directors/Governors of the concerned Agency OR Committee constituted under the chairmanship of IIDC (where no such Body exists), as the case may be.

10. Identifying likely sources of consultants by the Department including the GoI

empanelment (Transaction Advisor)

11. Preparation of Expression Of Interest (EOI)/Request For Qualification (RFQ) (indicating objectives, scope of work, expected deliverable, Fee, last date of submission, pre-qualification criteria etc.) by the Concerned Department

12. Publication of EOI/RFQ by the Concerned Department including Displaying EOI in website by the Department (Time limit : not less than 14 days, normally 21 days, may be extended as per demand raised by bidders in pre bid meet or otherwise)

13. Receipt of RFQ proposals and putting up responses received from bidders to Consultancy Evaluation Committee (CEC), under chairmanship of PS of concerned Department

14. Short-listing of Consultants (minimum qualifying weightage 50% or as specified in EOI) by CEC

15. Preparation of Request For Proposal (RFP) [including already approved TOR, key professional, qualification, criteria of bid evaluation (weightage), selection procedure etc] by the Department

16. Approval of RFP by CEC

17. Issuance of RFP by the Department (Time limit : normally shall not be less than 2 weeks and more than 3 months, may be extended as per demand of the bidders in pre bid meet or otherwise)

18. Organizing Pre-bid meeting by the Department

19. Amendment of RFP based on feedback received from prospective bidders, if required

20. Approval of modified RFP by CEC

21. Issuance of modified RFP by department

22. Organizing subsequent Pre-bid meetings by the Department, if need be

23. Receipt of technical & financial proposals by due date by the Department

24. Opening & Evaluation of proposals by CEC (under chairmanship of PS of concerned Department) [Sub-Committee may be constituted for assistance]

25. (a) Final selection of consultant by Empowered Committee (under the chairmanship of IIDC) in case of more than one short listed bidders

OR

(b) Final selection of consultant by High Level Committee (under the chairmanship of CS) in case of single short listed bidder

26. Award of contract to the selected Consultant/Consultancy by the concerned department

27. Posting the details of successful bidder in the website by the Department

28. Drafting of agreement with consultants by the concerned departments

29. Signing of agreement with the consultant by the department

C. Steps for selection of Developer

30. Preparation of Detailed Project Report (DPR)/Techno Economic Feasibility Report (TEFR) by the consultant

31. Preparation of report on Environmental Impact Assessment (EIA)/ Social Impact Assessment (SIA) by the consultant depending on complexity of the project

32. Approval by BEC on DPR/TEFR report as put up by the department

33. Preparation of RFQ (indicating project details, last date of submission, eligibility criteria on technical and Financial parameters, Methodology of evaluation, instruction to applicants, fee, sweetener etc.) by the consultant in consultation with the Department

34. In principle consent on RFQ from BEC under the chairmanship of IIDC (put up by the department)

35. Issuance/Publication of RFQ by the Concerned Department including Displaying RFQ on website by the Department (Time limit normally 21 days, may be extended as per demand of the bidders in pre bid meet or otherwise)

36. Organizing Pre-bid meeting by the Department

37. Amendment of RFQ based on feedback received from prospective bidders, if required

38. Approval of modified RFQ by BEC (under chairmanship of IIDC)

39. Issuance of modified RFQ by department

40. Organizing subsequent Pre-bid meetings by the Department, if need be

41. Approval of further modification in RFQ by BEC, if need be

42. Issuance of modified RFQ by department

43. Receipt of RFQ proposals by the department

44. Opening of bids and checking responsiveness of bidders by BEC

45. Short-listing & Evaluation of prospective bidders on Technical & financial criteria by BEC

46. Selection of qualified bidders by BEC to whom RFP is to be issued

47. Preparation of RFP {including Letter of Invitation (LOI), Instructions to Developer (ITD), Draft Project Report (DPR), Bid Parameters last date of submission, fee, Draft Concession Agreement etc.} by the consultant

48. Examination & in principle approval of RFP/DCA (Draft Concession Agreement) by BEC (put up by the department)

49. Issuance/Publication of RFP by the Concerned Department including Displaying on website by the Department (Time limit normally 28 days but not less than 21 days; may be extended as per demand of the bidders in prebid meet or otherwise)

50. Organizing Pre-bid meeting on RFP/DCA by the Department

51. Amendment of RFP/DCA based on feedback received from prospective bidders, if required

52. Approval of modified RFP/DCA by BEC (under chairmanship of IIDC)

53. Issuance of modified RFP by department

54. Organizing subsequent Pre-bid meetings by the Department, if need be

55. Examination & in principle approval of modified RFP/DCA by BEC, if need be

56. Issuance of modified RFP by department

57. Preparation of Draft Cabinet Note on modified /final RFP/DCA (alongwith RFQ, if required) by the concerned Department for approval

58. Sending Cabinet Note to IDD for finalization and taking approval on modified/final RFP/DCA (along with RFQ, if required) of Cabinet

59. Approval of Cabinet on RFP/DCA (along with RFQ, as the case may be)

60. Receipt of RFP proposals by the department

61. Opening of bids and checking responsiveness of bidders by BEC

62. Evaluation of bids by BEC

63.  (a) Recommendation of developer by BEC (under the chairmanship of IIDC) for projects up to Rs. 1000 Cr. for final approval from the Cabinet

OR

   b) Recommendation of developer by Committee of Secretaries (under the chairmanship of CS) for projects beyond Rs. 1000 Cr. for final approval from the Cabinet

64. Preparation of Draft Cabinet Note on selection of Developer by concerned Department for approval

65. Sending Cabinet Note to IDD for finalization and taking approval on selection of Developer of Cabinet

66. Approval for selection of developer by the Cabinet

67. Award of contract to the selected developer by the concerned Department

68. Signing of concessionaire agreement between the Developer & Deptt.

D Implementation of project

69. Monitoring of implementation of project by PPP Monitoring Committee

70. Engaging a Monitoring Consultant, if needed, by PPP Monitoring Committee